Data Security Policy
Effective Date: December 30, 2024
At NOVA Scientific Inc., we recognize the critical importance of protecting the data entrusted to us by our customers, employees, and partners. This Data Security Policy outlines the measures we take to ensure the confidentiality, integrity, and availability of sensitive information.
1. Scope of the Policy
This policy applies to all data collected, stored, processed, or transmitted by NOVA Scientific Inc., including but not limited to:
• Customer information.
• Employee records.
• Financial data.
• Business proprietary information.
• Data shared with third-party vendors or partners.
2. Data Protection Objectives
NOVA Scientific Inc. is committed to:
• Ensuring data confidentiality by preventing unauthorized access.
• Preserving data integrity by protecting against unauthorized modification or deletion.
• Maintaining data availability for authorized users when needed.
3. Data Classification
We categorize data based on its sensitivity and value to the organization:
• Confidential: Critical business data, customer personal information, and employee records.
• Internal Use Only: Operational data not intended for public dissemination.
• Public: Data approved for sharing with the public.
4. Access Control
Access to data is restricted to authorized personnel based on their role and responsibilities:
• Employees are granted access on a “need-to-know” basis.
• Strong, unique passwords and multi-factor authentication (MFA) are required for system access.
• Access logs are monitored and reviewed regularly.
5. Data Encryption
All sensitive data is encrypted both in transit and at rest using industry-standard encryption protocols.
6. Third-Party Vendors
When engaging third-party vendors, we ensure:
• Contracts include data protection and confidentiality clauses.
• Vendors adhere to data security best practices.
• Regular assessments are conducted to evaluate vendor compliance.
7. Employee Training and Awareness
All employees are trained on data security practices, including:
• Identifying phishing and social engineering attacks.
• Proper handling and storage of sensitive data.
• Reporting data breaches or suspicious activities.
8. Incident Response Plan
In the event of a data breach, NOVA Scientific Inc. will:
• Immediately contain and mitigate the breach.
• Notify affected parties as required by applicable laws.
• Investigate the cause and implement measures to prevent future incidents.
• Cooperate with regulatory authorities and follow applicable reporting guidelines.
9. Data Retention and Disposal
Data is retained only for as long as necessary to fulfill its purpose or comply with legal obligations. When data is no longer needed, it is securely deleted or destroyed to prevent unauthorized recovery.
10. Compliance with Legal and Regulatory Requirements
NOVA Scientific Inc. complies with all applicable data protection and privacy laws, including:
• General Data Protection Regulation (GDPR)
• California Consumer Privacy Act (CCPA)
• Any other relevant local or international data security standards.
11. Regular Security Audits
We conduct periodic audits to assess the effectiveness of our data security measures. Any vulnerabilities identified are promptly addressed.
12. Reporting Security Concerns
Employees and stakeholders are encouraged to report any data security concerns or suspected breaches promptly by contacting:
• Phone: +1 (939) 344-1934
13. Policy Review and Updates
This policy is reviewed annually or whenever significant changes occur in our operations or the regulatory environment.
14. Contact Information
For questions about this Data Security Policy, please contact:
• Email: sales@novainnovates.com
• Phone: +1 (939) 344-1934
NOVA Scientific Inc. is committed to safeguarding data and maintaining the trust of our customers, employees, and partners.